Rules and regulations

Objective: To prevent terrorist acts by thwarting unauthorised access to wharves, cargo sheds, marshalling areas, cargo storage areas, buildings and vessels and/or the tampering with cargo, stores and baggage by the prior notification and positive identification of all persons and property within the port.

Level 1: Normal level, where the minimum appropriate security measures are maintained.

Level 2: Heightened level, where there is a risk of a security incident and additional protective measures are implemented.

Level 3: Maximum level, where a security threat is probable or imminent.

A ship can query a port prior to its arrival to ascertain at which level the port is operating. Similarly, a ship can declare their level of security is at a higher level than usual and expect the port to raise their level of security to match that expected by the vessel; this is negotiated by a Declaration of Security (DoS).

A Declaration of Security is required on the initiation of the Master, Ship’s Security Officer, Port Facility Security Officer or Maritime Safety Authority to address the security requirements that are required between the Port of Napier Ltd and that vessel.  This states the responsibility of each party (with any additional security costs to be borne by the vessel) when:

• A vessel is operating at a higher security level than the port.
• The vessel is non-compliant with the ISPS Code e.g. fishing, naval, coastal, not yet compliant.
• If a vessel has been in a ISPS non-compliant port in its last ten port calls.
• If ship-to-ship activities are or have been carried out with a non-compliant vessel.

At least 24 hours before arrival, agents are required to submit a NOVA (Notice of Vessel’s Arrival) for all arriving vessels. Additionally, a list noting the following is to be advised at least 24 hours in advance of the expected arrival:

• Authorised contractors
• Visitors
• Crew changes
• Passenger exchanges
• Notification of ship’s stores and spares entering the port

The above is to be emailed to the Napier Port PSFO:

Email:       marineservices@napierport.co.nz
Fax:          +64 (6) 833 4434 and +64 (6) 833 4441

If no agent has been appointed, the vessel is to provide the above information as specified in the Agent’s Role as well as the following:

• Any last minute changes to pre-arrival information
• Photo identification for all vessel personnel permitted shore leave
• If on a higher security level than the port, agree to implement measures with a Declaration of Security
• Non-compliant vessels or exempt vessels must comply with the Port Security Plan and enter into a Declaration of Security or a Memorandum of Understanding
• Vessels that have entered a non-compliant port within the last ten ports visited must enter into a Declaration of Security
• Enforcement of onboard security requirements

Please note: Compliance with the Port Security Plan or entering in to a Declaration of Security will incur additional security costs which will be invoiced to the agent or vessel owner under Napier Port’s terms and conditions.

Stevedores, provedores, chandlers, surveyors, repairers, etc are considered service providers.

Inside the Napier Port boundary is a Customs, MPI and ISPS designated area. Access is conditional upon the right of search of vehicles and baggage.

Photo identification for personnel is required at all times.

Stores must be prior notified with a Customs Export Order to:

Email:             marineservices@napierport.co.nz
Fax:                +64 (6) 833 4434 and +64 (6) 8334441

Inside the Napier Port boundary is a Customs, MPI and ISPS designated area. Access is conditional upon the right of search of vehicles and baggage.

Prior notice of visitors and passengers must be made to marineservices@napierport.co.nz at least 24 hours before arrival of the vessel and matched with a photo identity check against the name at the gatehouse by Port Security, upon entry to Napier Port.

The Ship’s Pass system still operates and only the Master is certified to sign the passes. All visitors must have some form of photo identification.

For the purpose of controlling access to ships, port facilities, and port security areas, the following credentials are acceptable for the purpose of establishing identity:

1. A military identification card
2. An identification card issued by a New Zealand Government department, government agency, or the New Zealand Defence Force
3. A driver’s licence issued by the New Zealand Land Transport Safety Authority
4. A seafarer’s identity document issued by a contracting government or flag state administration
5. A valid passport
6. An identification credential issued by a port facility operator
7. An identification credential issued by a recognised company, union, or trade association
8. Other forms of identification approved by the Chief Executive, Port of Napier Ltd

A photo identity is only acceptable if it contains:

1. The holder’s full name
2. The holder’s photograph
3. The name of the issuing authority

The identification must be protected against being tampered with (for example, be laminated).